Letters and Forms

Letter of Default on Promissory Note


Date: _

To: _

Reference is made to a certain promissory note under date
of _, 20_, in the original amount of $_.
You have defaulted under said note in that the
installment due on _, 20_, in the amount of $_ has not been
Accordingly, demand is hereby made upon you for full
payment of the entire balance on said note in the amount of
$_, including accrued interest to date.
In the event the entire balance is not paid within the
next seven days, I shall refer this matter to an attorney
resulting in additional costs of collection.

Very truly,


Letters and Forms

Letter of Credit (Irrevocable)

Letter of Credit (Irrevocable)


Irrevocable Credit
All drafts drawn must indicate credit number.


You are hereby authorized to value on the (bank) ,
of the City of ________________, State of______________,
for any sum or sums up to the aggregate of ____________
($ ) Dollars

For the account of

Available by your drafts at (specify) day’s sight.

Drafts are to be accepted only against delivery of the
following documents:

Documents of title must be dated not later than _______,

All drafts against this credit are to be drawn and
negotiated before (date) .

We hereby agree with the drawers, endorsers, and bona fide
holders of drafts drawn in compliance with the terms of
this credit that they shall be honored on presentation.

Yours truly,

Letters and Forms

Letter of Credit (General)

(date line)


(name of bank)
(city, state, zip)


We hereby agree to accept and pay at maturity any
draft or drafts on us, at day’s sight, issued by
(name of individual) of your city, to the extent of
(amount of limit) ($ ) Dollars, and negotiated
through your bank.

Most respectfully yours,


DATED: _____________________


I hereby guarantee the due acceptance of payment of
any draft issued in pursuance of the above credit.


Letters and Forms

Letter of Authorization to Negotiate

TO: ______________________

This letter will authorize you to negotiate, discuss and in
any other way communicate with_______________in those areas
relative to________________________________________________

This letter will further authorize ___________to act in all
matters on behalf of ______________________________________

The intent of this authorization is not to be construed to
limit, in any way, the power of ______________to act in our
behalf, enter into agreements, or contract_________________
____________________________________in both financial areas
and sales areas.

Therefore, by the existence of this instrument we hereby
authorize________________to accept or reject agreements, to
enter into contracts binding upon_____________________, and
to act in whatever way necessary so as to accomplish that
which is being undertaken which may occasion the necessity
of this letter.


Letters and Forms

Letter of Appreciation to Employee


Your enthusiasm and your ability to motivate your employees
has resulted in a significant increase in productivity and

If we had an award to give, you would be the prime candidate.

Please accept my sincerest appreciation for the fine job you
are doing in our sales department.

Letters and Forms

Letter Notice of Rescission


I hereby rescind my agreement to purchase (item(s))
under the agreement entered between (company) and
myself on (date).

This rescission notice is being mailed to you within the
three day period provided for under Federal Law.

Letters and Forms

Letter Notice of Litigation

All of our efforts to settle the above matter amicably
have been unsuccessful. We have made numerous calls and,
to date, have not had the courtesy of a call back. We
have delayed legal proceedings up to now based on your
assurances that we would be paid in full by (date) I
am enclosing copies of your letters stating that intention.

Please be advised that you have left us no alternative but
to file suit immediately. We have attempted to be
understanding of your cash flow problems but our patience
has now reached an end.

Your account is being turned over to our attorney. While I
regret the necessity of this action I must advise you to
govern yourself accordingly.

Letters and Forms

Letter Notice of Job Opening


Our firm has an opening in our (specify) department for
a (position)

This will be a permanent position and the applicant must
have the following qualifications:

Starting salary is (amount or dependent on applicant’s
qualifications) and the working hours are from (time)
to (time) , Monday through Friday.

Thank you for your assistance. If you require any
additional information please contact (individual)

We are an equal opportunity employer.

Letters and Forms

Letter Canceling Unfilled Order


Our customer has informed us that she can wait no longer
for the merchandise we ordered from you on (date) .

We are therefore canceling our purchase order # ,
which was contingent on delivery prior to (date) .

Under the circumstances, we are certain that you will
understand the necessity of our canceling this order

Letters and Forms

Late Return Authorization


This is to acknowledge your letter of (date) , in
which you informed us that the merchandise delivered to
you on (date) was defective.

If you will read our terms and conditions for sale, you
will note that our policy provides our customers with
(time) to inspect and either accept or reject our
merchandise in regards to defects, inasmuch as we feel
this affords our customers an adequate period of time to
be assured that the merchandise is free from defects.
Since this is the first time you have made this request
of us, we will accept the return of the merchandise and
issue a credit to your account in the amount of $ .
Please (instructions for return of merchandise).

We are sorry that you experienced a problem with our
product and appreciate having your firm as one of our
valued customers.

cover letter sample Letters and Forms

Late Payment Cover Letter

Late Payment Cover Letter


Enclosed is our payment in the amount of (amount)
which should clear up any balance in our account with

We are very sorry that it has taken such a long time
to remit our payment to you and we hope that you will
understand that we have been experiencing some extremely
difficult cash flow problems. We are happy to inform
you, however, that we are now on the road to recovery
and anticipate a good year.

Thank you for your understanding and the courteousness
you have shown our company during this rough period.

Letters and Forms

Subscription Renewal Offer


Having had the pleasure of mailing you (name of magazine)
every month for the past three years, we were wondering if
perhaps you haven’t realized that your subscription ran
out in (month)

We mailed you our (month) issue and have not yet
removed your name from our subscriber’s list inasmuch as
we felt that you may be unaware that it is time for your

We have enclosed our renewal subscription card for you
which provides for 12 issues of (name of magazine)
at the low price of $ per issue, or $ less
than the newsstand price. As you can see, this represents
a substantial savings.

We are looking forward to hearing from you soon.

Letters and Forms

Job Applicant Employment Verification Form


The person identified below is being considered for
employment and has signed a statement authorizing this
verification and investigation. We shall appreciate a
statement of your opinions and experiences as outlined
below. Your reply will be considered confidential.

Name of Applicant

Social Security Number

Dates of Claimed Employment

Position Last Held

Final Rate of Pay

Is the above information correct? Yes______ No________
If not please make corrections.

What is your opinion as to this person’s



Reason for leaving your employ________________________________

Eligible for rehire? Yes_____No_____If not, why?_____________

Your further comments on any personal or professional strength
and weaknesses will be appreciated.___________________________


cover letter sample Letters and Forms

Job Applicant Education Verification Cover Letter

Job Applicant Education Verification Cover Letter


Robin William is being considered for employment and has
signed the attached statement authorizing your school to
release the information requested below. Please complete
the form and return it to us in the enclosed envelope.
We sincerely appreciate your cooperation.

Letters and Forms

Invitation to Demo New Product Line


It is our great pleasure to inform you that our new
product line is ready for your inspection.

We believe that you will be delightfully surprised to
see some of our latest innovations in both concept and
design and invite you to call for an appointment to
visit our display room (name of individual) will be
happy to arrange a demonstration time for you at your

We will look forward to seeing you soon.

Letters and Forms

Inquiry to Manufacturer on Product Availability

Dear Sir/Madam,

My mother gave me her Chambers Mixmaster when I was married
in 2010. While I have no record of a serial number, I would
venture to say that she purchased it around 2000. The fact
that this appliance never once failed either of us, nor
required any service whatsoever throughout all of those
year’s of use, is one that deserves to be brought to your
attention. You truly make fine kitchen equipment.

The problem is that during our recent move to Florida the
movers lost my Mixmaster. After inquiring at several
retail outlets as to where I could locate an older model
as a replacement, I am following their suggestions that I
write to you. While I know your current model has many new
advantages, I would prefer to purchase one of older vintage.
Can you help?

I shall be looking forward to your reply.

Letters and Forms

Initial Notice of Balance Discrepancy


In your letter dated / /2020 ,you have indicated that my
current balance in the above referenced account is $
Since this amount does not agree with my records, I am
preparing an accounting to find the discrepancy.

Unfortunately, my accountant still has all of my 2020
cancelled checks which were delivered to him for the
preparation of my 2020 tax return. I have made
arrangements for these checks to be returned to me and
should have a reconciliation ready for your review within
the next ten days.

Once I am satisfied with the accuracy of the accounting, I
will forward a letter, with any required documentation,
to your attention.

Thank you for your patience and cooperation in this matter.

Letters and Forms

Individual Charge Account Denial Letter


We regret to inform you that we are unable to open a charge
account for you at present due to information obtained from
the following consumer reporting agency:

We wish to advise you that you have the right under federal
law to obtain full disclosure of the nature and substance
of all information on you that is contained in the files of
the consumer credit reporting agency, with the exception of
medical data, upon the presentment of proper identification.

Although we are unable to offer you credit terms, we would
be pleased to welcome you as a customer and hope that we will
be able to open a charge account for you some time in the

Thank you for submitting your application to us.

Letters and Forms

Holiday Letter to Stockholders

To our Shareholders:

We want to extend to each and everyone of you our
warmest wishes for the coming holiday season.

We are enclosing the financial results for the fourth
quarter and year to date period ending (date) and
hope that this “good news” will add to your holiday

May your (——) season be filled with
happiness and joy, followed by a most wonderful new year.

Letters and Forms

Guarantor Instrument


As inducement for you to approve and ship the captioned
entity’s order for (specify) and ancillary equipment,
( ) , hereinafter called the guarantor
agrees to guarantee payment of the (number) installments
of the (number) year conditional sales contract.

Guarantor acknowledges and agrees that it may receive a
substantial benefit from the said agreement between (name
of supplier) and (name of user).

By ______________________
Dated ______________________