Letters and Forms

Memorandum on Sales Seminar

TO: Bill Meredith
FROM: Mr. Chambers
SUBJECT: Seminar

Dear Bill:

A seminar is being held at the Bolten Hotel on June 15, 2020 at 1:00 P.M. on Selling Computerized High Technology. It is being conducted by ABC Corporation and should be extremely informative.

We are strongly recommending that every member of the sales force attend this seminar and we will, of course, pay the entrance fees for all those attending.

I would appreciate it if you would encourage everyone to go, and provide me with the names of those who will be attending no later than June 1st.

Letters and Forms

Media Survey Form


How did you learn of our product?
A. Television Commercial? Yes_______ No________
If “Yes”, which channel?______________________
When? Morning________ Afternoon______
Evening_______ Late Night______
B. Radio Spot? Yes________ No________
If “Yes”, which station?_______________________
When? Morning__________ Afternoon________
Evening________C. Newspaper? Yes_________ No_______ If “Yes”, which one?____________________________
D. Store Display? Yes_____ No_______
If “Yes”, which store?__________________________
E. Other____________________________________________

Letters and Forms

Long Reply to Inquiry About Discontinued Model


Having received your letter regarding your Chambers Mixmaster, I would like to thank you for your kind words about our products. It is heartwarming to know that this appliance remained with your family for nearly thirty years and never “let you down.”

We only updated our Chambers Mixmaster once, and that occurred in the new 1976 models. Therefore, the model you are referring to would have to be our original style, model # 3309. I regret to say that we do not have any of the discontinued models for I can understand why it held sentimental value for you. I can, however, assure you that our current model which is available in finer department stores and appliance centers has been made with the same fine quality to which you have grown accustomed. You may
be surprised to know that it comes with the same guarantee of workmanship and high quality that we have been providing
since 1946, the year when Chambers Appliances started in

I wish I could be of more help to you. Thank you again for the lovely letter you have written to us.

Letters and Forms

Letter to Small Businessman in Advance of Collections


As a good businessman, you are aware of the manner in which accounts that have become seriously past due must be handled.
I am not going to attempt to think of some clever phrase or witty jingle to get your attention. Neither do I wish to embarrass, intimidate or do any of the nasty things that are often done to encourage payment.

I am merely informing you that the account has reached a point where we must decide within a few days whether to turn it over for collection or just hand it to our attorneys,
neither of which is our preference.

We know that you understand our predicament and are probably
experiencing a similar situation with some of your aging accounts.

We would like to hear from you and learn what your intentions
are in regard to this account.

Letters and Forms

Letter to Customer Not Home for Service Appointment


On (date) our serviceman came to your home to install your new (product) and found that there was no one there. This was the date that we had arranged for installation, but I know that things like this can happen.

I would appreciate it if you will call me at (telephone), so that we can arrange a convenient time to have this work
done for you.

Letters and Forms

Letter Order of Merchandise


Please send me the following items from your Springtime

1 Freedom 5″ Color TV #ACI645 $299 (7.50) $306.50

1 Cat Race Analyzer #WNW209 $ 50 (3.50) 53.50
Total $360.00

I am enclosing my check made payable to you in the amount of $372.25, which includes the cost of handling and shipping. Thank you.

Letters and Forms

Letter of Understanding Regarding Terms of Proposed Contract


This will confirm that which we discussed during our telephone conversation earlier today.

It is agreed that your firm, (name of firm) , will provide the technical support for the (name of project) while we will provide the technical equipment, to your specifications, and all funds necessary, up to (ceiling
amount) to complete the (intent)

If this meets with your understanding of our conversation, please sign a copy of this letter and return it to my office. Upon our receipt of this verified letter, we will forward same to our attorneys for final contract drafting and revisions.

It was a pleasure speaking with you, and I hope to join you soon for a toast to our mutual success in the (project)

Letters and Forms

Letter of Resignation


This is to inform you that an opportunity has presented
itself that will enable me to work in the area of my
stated preference, which is (designate)

I am therefore tendering my resignation from your company
and wish to advise you that (date) will be my last day
of employment.

I would like to thank you for the experience of having worked for (name of firm) , a truly outstanding organization.

Letters and Forms

Letter of Follow Up or Duplicate Order


On May 1st we ordered 100 copies of your book, “How to
Write Successful Business Letters”, but we have not yet
received an acknowledgment of that order.

As our first order may have gone astray, please consider
this a duplicate.

Letters and Forms

Letter of Encouragement to Sales Staff

TO: Sales Department

Dear ( Name of Company ) Family Member:

There are two sides to the story, two sides of a coin, and
two ways to face the day.

There are always the prophets of doom and the cynics who
will be happy to lead their followers through long periods of
drought and famine.

When an unfortunate individual starts blaming his own
failures on others, and on conditions over which he has no
control, he can usually forget about achieving his goals.

There are good times and bad times, but at all times there
are sales that are made and sales that are lost.

You have all proven that you are not only capable, but excel
as salesmen. I am proud of the accomplishments of our sales
force and know that nothing can hold back the motivated
individual who has an excellent product to sell.

In the months to come, I feel confident that you will
persevere in a manner that will result in an increase in
sales and commissions to each and every one of you that will
far exceed our projections.

The outlook for the coming year is brighter than it has been
for some time. With a positive, assertive attitude, nothing
can stop us!

Cover Letter FAQ’s

How To Write A Cover Letter ?

How to write cover letter - Smartbint
Writing Cover Letter

Before you browse through our huge collection of sample cover letters, lets learn how to write a cover letter.

What is done by all and sundry amongst the applicants for the job, provided is followed even by you then the chances of your selection go on lessening with the perpetuated concatenation of the consideration on the part of employer treating you just like a sheep.

Hardly any one does commit even the minor mistake while preparing his/her resume. Such awareness on the part of applicants of today has rendered the job of shortlisting the qualified and suitable candidates for the employers not only difficult but to a great extent impossible as well.

Keeping in view this reality it is suggested that the applicant should present his/her eternal insights and other intrinsic qualities mentioning them in the cover letter in such a way that his/her candidature should look exuberantly fruitful and productive for the company’s growth.

It is suggested to the applicant before preparing the cover letter to make it clear in mind whether he/she is a fresher or an experienced one. Cover letters are crucial for the freshers and experienced both.

It should not be forgotten by the applicant that the contents to be typed in the cover letters vary from person to person as far as the posts, experience, and the education are concerned. If you are a fresher then you are supposed to display your natural personality as the suitable one for the job, mentioning even those skills which could not have been written in the resume, as they would have seemed awkward to the employer in the sub-heading of the respective resume.

Where the experienced individuals can strategically draw the attention of the employer through cover letter, freshers too can not be far behind of such golden opportunity by being called for interview by the magical effect of cover letter, that is the final stage of selection.

There are several idiosyncrasies present in the character of the individual, some of whom, where on the one side, may be of enormous importance, many of them can play their destructive role too on the other.

Candidate should compile all the exceptional qualities of his/her body and stress upon those only, which are the efficiencies the employer must be looking for in the applicant curiously. Through the cover letter several hidden qualities of the applicant are revealed, in this way rendering him/her entitled for the job.

The cover letter should not bear any grammatical or spelling mistake as any error of this type can put you to a heavy professional as well as psychological loss.

Every field you excel in should be concentrated upon by you in the cover letter. You’ve got to convince after all through your cover letter that you are the suitable candidate for the job.

What in general is expected of you regarding the general education, capability and experience is supposed to have already been presented in the resume. Something special is expected to be given the place in the cover letter to be furnished by you revealing the extra quality and real picture of your entire personality consisting of nature, emotion, grabbing and learning power etc, which in the concept of the all employers are presumed to be indispensable qualities.

In short, cover letter can be described as a hidden-contact or intimacy to be established by you with the employer to get yourself entitled for the job. A renowned Journalist Khushwant Singh has called the cover letter a love-letter to be prepared in such a way that its reader should emotionally be fascinated of its each word and the contents stuffed by the job seeker.

Cover Letter FAQ’s

How Long Should a Cover Letter be?

Your letter should not be longer then one page but only in the rarest of situations your letter can be longer than one page and considerably less than a page is good enough. About four paragraphs should do the trick. The first should acquire attention, tell why you’re writing, and tell what you want to do for the company. The second should establish your Unique Selling Proposition. The third should further boost your qualifications without going over your resume.

The final paragraph should request for an interview, tell how you plan to follow up, and thank the employer for considering you. In case of answering an advertisement; you may need another paragraph or two to show your qualifications to the job requirements. Your letter should not be too short and it is also concise and pithy. Edit your letter unkindly. Follow the journalist’s philosophy and try to write tight! Cut out all unnecessary words and jargon. Then go back and do it again.

Cover Letter FAQ’s

Which Cover Letter best for Me?

The first type of cover letter is the invited type of cover letter is in response to a want advertisement and can be given in detail about the job requirements in the advertisement. This type of cover letter is useful for the one fifth of the jobs that are publicly advertised, rest of the jobs are not advertised publicly. The second type of cover letter is called the uninvited or cold-contact cover letter, which is generally a component of mass mailing and needs some homework from the job seeker to find out about each potential recipient company. The uninvited letter is the best technique to get in to the “hidden” job market, where 80 percent of the jobs creep around.

The second type is normally the referral cover letter, which uses name listing to obtain the employer’s attention; it is another excellent technique to get in to the hidden job market. When a mutual friend gives you a hint about a job opening, you can utilize his or her name to your benefit in a cover letter: “John Smith suggested I contact you about the job you have in sales.”

Cover Letter FAQ’s

What’s the finest way to ensure that my cover letter is well-written and right on target?

If your time limitation let you do it, put your cover letter away for at least two or three day then pick it up again with a thought that you are the potential employer. Does it grip and hold your attention? Is it precise and comprehensive? Is it free of typing, misspellings, and grammatical mistakes? Is it appealing?

If you were the employer, did you realize what this job-seeker is willing to do and why he or she is the best person to do it? Would you call this job-seeker for an interview? And prior to mailing it off; check out our Cover Letter Do’s and Don’ts article given in the site.

Cover Letter FAQ’s

Why is a Cover Letter Essential

A cover letter should always go with your resume. A small number of employers will acutely regard a resume without a letter. A cover letter tells the employer exactly what type of job you wish to do and tailors your qualifications to that job.

Normally the job-seeker will see this line in a rejection letter: “We have selected the candidate who offered the best fit with our requirements.” The cover letter is the way to represent that how you perfectly fit to the company’s requirements.

During the scamming process, a cover letter may have not more then 20 seconds to get an employer’s attention. A well developed, interesting cover letter that opens a window on your personality has a much superior possibility of appealing the employer to interview you than a boring, formulaic one.

Letters and Forms

Letter of Default on Promissory Note


Date: _

To: _

Reference is made to a certain promissory note under date
of _, 20_, in the original amount of $_.
You have defaulted under said note in that the
installment due on _, 20_, in the amount of $_ has not been
Accordingly, demand is hereby made upon you for full
payment of the entire balance on said note in the amount of
$_, including accrued interest to date.
In the event the entire balance is not paid within the
next seven days, I shall refer this matter to an attorney
resulting in additional costs of collection.

Very truly,


Letters and Forms

Letter of Credit (Irrevocable)

Letter of Credit (Irrevocable)


Irrevocable Credit
All drafts drawn must indicate credit number.


You are hereby authorized to value on the (bank) ,
of the City of ________________, State of______________,
for any sum or sums up to the aggregate of ____________
($ ) Dollars

For the account of

Available by your drafts at (specify) day’s sight.

Drafts are to be accepted only against delivery of the
following documents:

Documents of title must be dated not later than _______,

All drafts against this credit are to be drawn and
negotiated before (date) .

We hereby agree with the drawers, endorsers, and bona fide
holders of drafts drawn in compliance with the terms of
this credit that they shall be honored on presentation.

Yours truly,

Letters and Forms

Letter of Credit (General)

(date line)


(name of bank)
(city, state, zip)


We hereby agree to accept and pay at maturity any
draft or drafts on us, at day’s sight, issued by
(name of individual) of your city, to the extent of
(amount of limit) ($ ) Dollars, and negotiated
through your bank.

Most respectfully yours,


DATED: _____________________


I hereby guarantee the due acceptance of payment of
any draft issued in pursuance of the above credit.


Letters and Forms

Letter of Authorization to Negotiate

TO: ______________________

This letter will authorize you to negotiate, discuss and in
any other way communicate with_______________in those areas
relative to________________________________________________

This letter will further authorize ___________to act in all
matters on behalf of ______________________________________

The intent of this authorization is not to be construed to
limit, in any way, the power of ______________to act in our
behalf, enter into agreements, or contract_________________
____________________________________in both financial areas
and sales areas.

Therefore, by the existence of this instrument we hereby
authorize________________to accept or reject agreements, to
enter into contracts binding upon_____________________, and
to act in whatever way necessary so as to accomplish that
which is being undertaken which may occasion the necessity
of this letter.


Letters and Forms

Letter of Appreciation to Employee


Your enthusiasm and your ability to motivate your employees
has resulted in a significant increase in productivity and

If we had an award to give, you would be the prime candidate.

Please accept my sincerest appreciation for the fine job you
are doing in our sales department.